Gradebook Settings

Canvas Gradebook: Utilizing Features in the Settings

Instructor Request

Dear Online Learning Team, 

I hope this email finds you well. I am seeking your assistance with the Settings features in Canvas Gradebook. I would like to better understand how to configure and optimize these settings to communicate grading information with students and to ensure accurate record-keeping. Your guidance in this matter would be greatly appreciated.  

Thank you for your help. 

Best regards,
Professor Cypher Gradehaven 

Online Learning Team Response

Professor Gradehaven, the Gradebook feature in Canvas proves to be a valuable tool for both educators and students, offering a range of functionalities to enhance the grading process and communication within your course. When using the gradebook in Canvas, you can enter grades and comments about assignments as well as gain insight into student performance, such as activity by date and assignment grading comparisons.

Your students benefit from viewing their personal graded assignments and current overall grade for your course. Furthermore, you can communicate with students about late, missing, or excused assignments. Let’s take a look at what you can do in this area.

Gradebook Settings 

  1. Open your Canvas Gradebook and click on the gear icon located at the top right side of the page to access Gradebook Settings.
  2. You can customize the course settings for Late Policies, Grade Posting Policy, and View Options.
    • Late Policies*: Choose specific grades for missing submissions and set automatic deductions for late submissions. Remember to click Apply Settings to update your preferences.
    • Grade Posting Policy – The default setting is to Automatically Post Grades as soon as you enter them. To Manually Post Grades and delay posting to determine when grades will be made available for each assignment, choose this option. Don’t forget to click Apply Settings to save your choice if updated.
    • View Options – Choose how Columns are Arranged, what information you wish to Show, and Status Color. Status Color visually show when students have assignments listed as: late, missing, resubmitted, dropped or excused. Remember to click Apply Settings to save your configurations.

*Note: Some programs/schools have standard late policies. Check with your program director for guidance.

Using Setting’s Selections

Additional steps will be needed if you choose to manually post grades or when adding an assignment status. For these, you will need to also complete the following steps.

Manually Posting Grades

If you have selected to manually post grades, grades will not be available for students to view until you post them. You will need to complete the following steps.

  • Grade all submissions and enter grading information in Canvas.

  • In the assignment column, click the ellipsis to the right of the assignment title and scroll to Post grades.

  • In the pop-up menu, choose Everyone or Graded and click The students you have selected will now be able to see their final grade for the assignment.
Adding Status Information (Late, Missing, Resubmitted, Dropped or Excused)

  • Locate the student’s name and scroll to the relevant assignment.
  • Click on the cell to enter the score or use the box with an arrow to open a sidebar.

  • Enter grade, status and/or comment. The grade will update when you close the box; the status will update automatically; and the comment will be added once you click submit.


Personalizing your Gradebook Settings in Canvas course streamlines communication and saves time. The settings we have discussed here focus only on a small portion of the options available to you to customize your Gradebook experience. For more detailed information, refer to How do I use the Gradebook?

We look forward to continuing to respond to questions sent to the Online Learning Team –